Skip to main content
OpenTrials
Completed

NCT Number: NCT00529854

SIC-IR Billing and Documentation

Accurate documentation in the patient medical record is critical to ensure proper diagnosis coding and subsequent hospital reimbursement. Multiple studies have demonstrated that clinicians often omit diagnoses which may result in insurance company denials and significant delays in payment. In addition, omitting diagnoses decreases the severity of patient illness which is often used as a risk adjustment tool to compare institution and physician outcomes. Medical informatics has been used to help improve accurate diagnosis documentation as well as improve billing efficiency. We plan to utilize a medical informatics program called SIC-IR (Surgical Intensive Care - Infection Registry) to improve documentation and attending billing efficiency within the surgical and trauma intensive care unit (STICU). We propose a six month study: a three month observational evaluation of current billing procedures followed by a three month prospective evaluation using a newly created SIC-IR billing module. The outcome measures will include the number of ICD-9 and CPT codes at discharge per patient, severity of patient illness based on documentation, STICU charges, number of insurance company denials, DRG relative weights, as well as a qualitative assessment of attending physician use of the electronic billing module. The observational and prospective patient populations will be compared for total patient-days in the STICU, ventilator-days, antibiotic-days, infectious complications per patient, and injury severity score (trauma patients only) to ensure the populations are similar and only the documentation and billing changes can account for our measured outcomes. We hypothesize that the SIC-IR billing module will increase the number of patient ICD-9 and CPT codes at discharge, increase severity of STICU patient illness via accurate documentation, increase total STICU charges, decrease insurance company denials, and be an efficient and well accepted electronic medical application.

Completed

Looking for future studies?

Notify Me

Key information

Conditions

Medical Record Documenation Surgical and Trauma Intensive Care Unit Billing

Age range

18 year and older

Sex eligibility

All sexes

Study type

Observational

Primary location

MetroHealth Medical Center

Cleveland, Ohio, 44109, United States

About this study

  • An observational evaluation will be performed for all STICU patients over a three month time period.
  • Data collected will be the outcome measures listed above (Number of ICD-9 codes at discharge, number of CPT codes at discharge, ext)
  • In addition the total number of STICU patient-days, ventilator-days, central line-days, confirmed infectious complications, injury severity scores for trauma patients, and antibiotic-days will be collected over the three month period. This will serve as a way to ensure the observational and prospective populations are not different, and only the documentation and billing methods changed.
  • The SIC-IR billing module will be released on October 1st, 2007 after attending physician training on its use.
  • A prospective evaluation will be performed for all STICU patients over a three month time period
  • Data collected will be the outcome measures listed above (Number of ICD-9 codes at discharge, number of CPT codes at discharge, ext)
  • In addition the total number of STICU patient-days, ventilator-days, central line-days, confirmed infectious complications, injury severity scores for trauma patients, and antibiotic-days will be collected over the three month period. This will serve as a way to ensure the observational and prospective populations are not different, and only the documentation and billing methods changed.
  • After the 3 month prospective evaluation, the attending physicians will be given a survey to document their acceptance or rejection of the billing module.
  • The observational and prospective documentation and billing data will be compared.

Who can participate

Healthy volunteers accepted: No

Only the study team can determine whether someone qualifies for participation.

Inclusion criteria

  • consecutive patients admitted to the surgical and trauma intensive care unit a a single level one trauma center care for by the surgical intensivist

Exclusion criteria

  • none

Treatment and study plan

SIC-IR Billing Module

Other

Medical informatic application designed to help with billing and documentation within the surgical and trauma intensive care unit

Primary outcomes

  1. Number of ICD-9 codes at discharge (per patient)

    Time frame: 6 months

  2. Number of STICU specific ICD-9 codes at discharge (per patient)

    Time frame: 6 months

  3. Number of CPT codes at discharge (per patient)

    Time frame: 6 months

  4. Number of STICU specific CPT codes at discharge (per patient)

    Time frame: 6 months

  5. Number of specific evaluation and management codes used (per patient)

    Time frame: 6 months

  6. Total STICU charges at discharge (per patient)

    Time frame: 6 months

  7. Number of denied insurance claims (per month)

    Time frame: 6 months

  8. Estimated patient survival based on documentation (illness severity) (per patient)

    Time frame: 6 months

  9. DGR relative weight at discharge (per patient)

    Time frame: 6 months

  10. Qualitative assessment of attending approval of the SIC-IR module

    Time frame: 6 months

Sponsors and collaborators

Lead sponsor

MetroHealth Medical Center

Other

Registry information

Official study title

Surgical and Trauma Intensive Care Unit Documentation and Billing Improvements With Medical Informatics

Acronym: SIC-IR

Important dates

Study start
2007
Primary completion
2007
Study completion
2007
First posted
Sep 14, 2007
Registry last updated
Feb 27, 2008

OpenTrials presents study information sourced from ClinicalTrials.gov. The official registry record should be consulted for the latest information.

View the official ClinicalTrials.gov record (opens in a new tab)

This listing is for discovery and informational purposes only. It is not medical advice, does not guarantee that a study is recruiting, and does not determine eligibility. Contact the study team and a qualified healthcare professional when considering participation.

Related clinical trials

Published trials that share one or more normalized conditions with this study.