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Completed

NCT Number: NCT03637036

An Improvement Project Around Staffs' Influenza Vaccine Uptake

To reach seasonal vaccination against influenza targets, University Hospitals Birmingham (UHB) already invites staff to take up the vaccination, and every November reminds staff that have not yet vaccinated to do so. The current protocol describes a randomized controlled trial (RCT) in which staff will be sent different reminders, and the investigators will compare the proportion of staff that go on to vaccinate after receiving each reminder.

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Key information

Conditions

Influenza Vaccination Infections Influenza, Human Orthomyxoviridae Infections RNA Virus Infections Respiratory Tract Diseases Respiratory Tract Infections Virus Diseases

Sex eligibility

All sexes

Study type

Interventional

Phase

Not applicable

Primary location

University Hospitals Birmingham NHS Foundation Trust (UHB)

Birmingham, B15 2GW, United Kingdom

About this study

Seasonal vaccination against influenza is recommended for NHS staff. , To increase vaccination rates, NHS England put forth a Commissioning for Quality and Innovation goal for the 2018/2019 season of 75%. University Hospitals Birmingham NHS Foundation Trust (UHB) wants its vaccination rate to surpass this target. Since staff get infected outside of the hospital and from patients staff vaccination does not provide significant 'herd immunity'

To reach past targets, every September UHB already invites staff to take up the vaccination, and regularly reminds staff that have not yet vaccinated to do so. The current protocol describes a randomized controlled trial (RCT) in which staff will be sent a different letter when first invited to receive vaccination, and we will compare the proportion of staff that go on to vaccinate after receiving each type of letter..

To conduct the RCT the research team will design four letter styles. One factor will emphasize an authority figure inviting staff to vaccinate (the Chief Executive, who is also a doctor). The other factor will emphasize a competitive social norm describing vaccination rates in peer hospitals, including Addenbrooke's, Cambridge University Hospitals (which has exemplary rates) see appendix A and across American hospitals (which also have high rates). Letters will be sent to staff in the first week in October by UHB's communications team and they will be disseminated in a randomized fashion.

The UoW's role in this study is to advise the study's design and write-up the project for publication. UHB will approve the reminders, send the reminders, retrieve the data, and analyse the data. No individual-level data will be transferred across organizations. All individual-level data will be managed by authorized UHB employees, e.g., a UHB statistician will randomize staff to receive different reminders and analyze the data, and UHB's communication team to disseminate the reminders.

Who can participate

Healthy volunteers accepted: Yes

Only the study team can determine whether someone qualifies for participation.

Inclusion criteria

  • All UHB staff eligible for the seasonal influenza vaccination are eligible for this study. (no patients are included)

Treatment and study plan

Communication intervention

Other

The intervention is a communication inviting staff to take up the influenza vaccination. Different versions of the communication are created, and the investigators will compare uptake rates between staff that received different letters.

Primary outcomes

  1. Vaccination uptake

    Time frame: 3 months

    Whether participants vaccinated (Yes, No)

Secondary outcomes

  1. Vaccination uptake date

    Time frame: 3 months

    The date participants received vaccination (DD-MM-YYYY or blank if not vaccinated)

  2. Vaccination uptake reflusal

    Time frame: 3 months

    Whether participants formally indicated refusal to vaccinate (Yes, No)

  3. Vaccination uptake alternative location

    Time frame: 3

    Whether participants formally indicated being vaccinated at another location (Yes, No)

Other outcomes

  1. Group number

    Time frame: 3 months

    This data describes what communication participants received

  2. Worksite

    Time frame: 3 months

    This data describes what location within the organization participants work

  3. Job Role

    Time frame: 3 months

    This data describes participants' job roles

  4. Gender

    Time frame: 3 months

    This data describes participants' gender

Sponsors and collaborators

Lead sponsor

University of Warwick

Other

Collaborators

  • University Hospital Birmingham

Registry information

Official study title

An Improvement Project to Evaluate the Effectiveness of Different Reminders Designed to Increase the University Hospitals Birmingham NHS Foundation Trust's Staff Uptake of the Seasonal Influenza Vaccine

Important dates

Study start
2018
Primary completion
2019
Study completion
2019
First posted
Aug 17, 2018
Registry last updated
Jan 23, 2019

OpenTrials presents study information sourced from ClinicalTrials.gov. The official registry record should be consulted for the latest information.

View the official ClinicalTrials.gov record (opens in a new tab)

This listing is for discovery and informational purposes only. It is not medical advice, does not guarantee that a study is recruiting, and does not determine eligibility. Contact the study team and a qualified healthcare professional when considering participation.

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